Know every subcontractor is compliant before work begins.
ContractorVault tracks insurance, RAMS, CSCS cards, and certifications across your supply chain — so nothing expires unnoticed.
Stop chasing subcontractor documents.
Your Contracts Manager is spending hours every month chasing insurance certificates, checking CSCS card dates, and digging through shared drives for RAMS that may or may not be the latest version.
Meanwhile, one expired document in the wrong place at the wrong time could mean an HSE site shutdown, a Fee for Intervention charge, or worse.
in HSE fines issued to UK construction businesses in 2024/25
conviction rate for HSE prosecutions
average Fee for Intervention charge per business
enforcement notices issued by HSE in the last year
Most construction companies still track all of this in spreadsheets. 88% of construction spreadsheets contain errors. How confident are you in yours?
Up and running in a day. Not a month.
Add Your Subcontractors
Share your subcontractor list and we’ll set up a profile for each one. We configure the document types you need to track based on your projects and accreditation requirements.
Upload Documents As They Come In
Send us documents however they arrive — PDFs, photos, email forwards. We log them, record the expiry dates, and file them properly. No special software to install.
Stay Ahead of Expiries
Get automatic alerts at 30, 14, and 7 days before anything expires. See at a glance what’s current, what’s due, and what’s missing across every subcontractor.
Risk visibility. Compliance speed. Full control.
Expiry Alerts
Automatic alerts at 30, 14, and 7 days before any document expires. No expired insurance on site.
Gap Analysis
See instantly what’s current, what’s expiring, what’s expired, and what’s missing — across every subcontractor.
Tender Pack Assembly
Your subcontractor compliance pack, ready in minutes. No more last-minute scrambles before a tender deadline.
Document Storage
Every certificate, card, and policy in one secure place. Find any document in seconds, not minutes.
Per-Person Tracking
Track individual operative documents — CSCS cards, qualifications, training records — under each subcontractor.
Built for UK Construction
Pre-configured for the documents that matter: ELI, PLI, CSCS, SSIP, RAMS, Waste Carrier, CIS, and more.
Built for the people who actually deal with the paperwork.
Contracts Managers
“You’re the one chasing certs, checking dates, and building tender packs. ContractorVault gives you one place to see everything, with alerts before anything slips through.”
Operations Directors
“You need to know your supply chain documents are in order without micromanaging the process. Get monthly reports and a clear overview without touching a spreadsheet.”
Managing Directors
“You carry the legal responsibility. ContractorVault gives you visibility into your subcontractor document status so you can make informed decisions about risk.”
The cost of not knowing what's in your filing cabinet.
in fines issued to UK construction businesses by HSE in 2024/25. With a 96% conviction rate, the question isn’t whether they’ll find something — it’s whether you’ll know about it first.
for a contractor managing 30 subcontractors. Insurance renewals, CSCS expiries, RAMS updates, accreditation renewals — every one is a potential gap.
is what HSE charges through Fee for Intervention when they find a breach. The average charge per business: £875. That’s before fines, project delays, or insurance premium increases of 15–30%.
ContractorVault doesn't make you compliant — that's your responsibility. We make sure you can see exactly where you stand, so nothing catches you by surprise.
Straightforward pricing. No per-user fees. No surprises.
We manage this for you — setup, configuration, and ongoing document organisation. Your team just sends us the documents.
A single HSE Fee for Intervention costs £875. One rejected insurance claim costs far more. ContractorVault costs less than a day's lost productivity.
Starter
For contractors managing a small team of subcontractors
- Up to 15 subcontractors
- Document upload and storage
- Expiry tracking and alerts
- Gap analysis view
- Per-person tracking (up to 50 operatives)
- Pre-built UK construction document categories
- Email support
- 1 team member login
Best for: Small main contractors (10–25 employees) running 1–3 active projects
Book a Free Setup CallProfessional
For growing contractors with a larger supply chain
- Up to 50 subcontractors
- Everything in Starter, plus:
- Tender pack assembly
- SSIP preparation support
- Custom document types
- Multi-project views
- Up to 5 team member logins
- Priority email support
- Monthly compliance summary report
Best for: Medium contractors (25–100 employees) running multiple concurrent projects
Book a Free Setup CallScale
For established contractors with extensive supply chains
- Up to 150 subcontractors
- Everything in Professional, plus:
- Unlimited team member logins
- Dedicated account manager
- Quarterly account reviews
- Custom reporting
- Phone support
Best for: Larger contractors (100–250 employees) with high subcontractor turnover
Book a Free Setup CallEnterprise
150+ subcontractors, custom integrations, bespoke onboarding, and SLA guarantees.
Contact us for pricingFounding Member Offer
The first 20 companies to sign up lock in these prices for life, get free onboarding, and direct input into our product roadmap.
Claim Your Founding SpotQuestions we get asked.
Do you determine whether my subcontractors are compliant?
Do I need to install any software?
How long does setup take?
What documents can I track?
Is my data secure?
Can I try it before committing?
What size company is this for?
What happens when a document is about to expire?
Can my subcontractors upload their own documents?
Stop chasing paperwork. Start seeing clearly.
Join the founding members getting ahead of subcontractor compliance admin. Setup takes less than a day. Your first 30 days are risk-free.
Or email us at hello@contractorvault.co.uk