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ContractorVault – Construction document control and tracking

Construction Compliance Document Control & Tracking in Aylesbury

We help construction contractors working in and around Aylesbury stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Aylesbury Contractors

Construction contractors in Aylesbury face these document management pain points:

Insurance certificates rejected because they're image files rather than text-searchable PDFs create delays even when cover is valid.
Main contractors demand certificates reissued with specific wording changes, forcing repeated broker requests for documents that provide identical cover.
Portal upload failures occur when file sizes exceed limits, requiring compression and reformatting of valid insurance documents.
CSCS cards expiring during project mobilisation threaten site access and force operatives into emergency retest bookings.
Training certificates stored across multiple operatives' personal phones and email accounts cause delays when main contractors demand proof before induction.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Simple, Transparent Pricing

No contracts. No hidden fees. Cancel anytime.

£399/month
+ £399 one-time setup
Includes 5 compliance packs per month
Document register setup & ongoing maintenance
Expiry tracking & automated renewal reminders
Secure storage with version history
Audit-ready compliance pack compilation (up to 5/month)
Multi-site tracking across all your projects
Most contractors with 3-5 active sites never exceed the 5-pack allowance

What You'll Actually Pay

Small Contractor

3 packs/month

£399
per month

3 sites, requesting packs for tenders as needed

No overages

Medium Contractor

7 packs/month

£489
per month

5-7 sites, regular audits & tender activity

£399 + (2 × £45)

Large Contractor

15 packs/month

£849
per month

12-15 sites, high tender volume or frequent client requests

£399 + (10 × £45)

Compare the Alternative

Manual Document Management:
  • ✗5-8 hours/month chasing renewals
  • ✗Missing expiry dates = failed audits
  • ✗Lost tender opportunities (documents not ready)
  • ✗Compliance breaches & potential fines
With ContractorVault:
  • ✓Automated tracking & reminders
  • ✓Compliance packs ready in minutes
  • ✓Audit-ready records maintained
  • ✓Risk reduced, time reclaimed

Need more than 5 compliance packs in a month?

£45 per additional pack

You only pay for what you use. No surprises.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
CDM pre-construction information packs
welfare facility inspection records
traffic management plans
training records

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Aylesbury and Surrounding Areas

Contractors operating across Aylesbury and Buckinghamshire often need centralised document tracking to support Garden Town status driving major housing growth with thousands of new homes planned.

Local Building Regulations

Buckinghamshire planning policies. Aylesbury Garden Town framework. Chilterns AONB affects development in surrounding areas. HS2 route impacts some development sites.

Building Control Authority: Buckinghamshire Council Building Control

Milton KeynesBedfordOxford
View All Service Areas

We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Aylesbury

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.