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ContractorVault – Construction document control and tracking

Construction Compliance Document Control & Tracking in Daventry

We help construction contractors working in and around Daventry stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Daventry Contractors

Construction contractors in Daventry face these document management pain points:

Finding time to reformat method statements for different main contractor templates takes away from actual site supervision and project delivery.
Critical compliance documents buried in old email threads become impossible to locate when clients demand immediate proof of insurance or accreditation.
Multiple draft versions of RAMS saved with similar names create confusion about which document is the approved version for submission.
Main contractors reject valid insurance certificates because the PDF format doesn't match their preferred layout, despite cover being identical.
Broker-issued certificates use standard insurance industry wording which differs slightly from main contractor templates, causing unnecessary rejections and delays.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Simple, Transparent Pricing

No contracts. No hidden fees. Cancel anytime.

£399/month
+ £399 one-time setup
Includes 5 compliance packs per month
Document register setup & ongoing maintenance
Expiry tracking & automated renewal reminders
Secure storage with version history
Audit-ready compliance pack compilation (up to 5/month)
Multi-site tracking across all your projects
Most contractors with 3-5 active sites never exceed the 5-pack allowance

What You'll Actually Pay

Small Contractor

3 packs/month

£399
per month

3 sites, requesting packs for tenders as needed

No overages

Medium Contractor

7 packs/month

£489
per month

5-7 sites, regular audits & tender activity

£399 + (2 × £45)

Large Contractor

15 packs/month

£849
per month

12-15 sites, high tender volume or frequent client requests

£399 + (10 × £45)

Compare the Alternative

Manual Document Management:
  • ✗5-8 hours/month chasing renewals
  • ✗Missing expiry dates = failed audits
  • ✗Lost tender opportunities (documents not ready)
  • ✗Compliance breaches & potential fines
With ContractorVault:
  • ✓Automated tracking & reminders
  • ✓Compliance packs ready in minutes
  • ✓Audit-ready records maintained
  • ✓Risk reduced, time reclaimed

Need more than 5 compliance packs in a month?

£45 per additional pack

You only pay for what you use. No surprises.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
CDM pre-construction information packs
welfare facility inspection records
traffic management plans
training records

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Daventry and Surrounding Areas

Contractors operating across Daventry and Northamptonshire often need structured document control to support residential growth and commercial development including logistics parks.

Local Building Regulations

West Northamptonshire planning policies. Daventry town centre conservation area. Parts of borough border Northamptonshire Uplands character area.

Building Control Authority: West Northamptonshire Council Building Control

NorthamptonWellingboroughKettering
View All Service Areas

We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Daventry

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.