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ContractorVault – Construction document control and tracking

Construction Compliance Document Control & Tracking in Kenilworth

We help construction contractors working in and around Kenilworth stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Kenilworth Contractors

Construction contractors in Kenilworth face these document management pain points:

Main contractors threaten to remove you from frameworks if you don't submit updated insurance certificates within 48 hours, even when your existing policy hasn't changed.
Spending entire evenings searching for the right version of a method statement because three different versions are saved in different folders with similar names.
SSIP accreditation expires mid-contract, and without tracking renewal dates in advance, contractors face potential site access restrictions.
Tender deadlines approach fast, and pulling together insurance certificates, accreditation documents, and training records from multiple locations causes last-minute panic.
Forgetting which main contractor requires which specific insurance wording means sending the wrong certificate and facing follow-up requests for corrections.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Simple, Transparent Pricing

No contracts. No hidden fees. Cancel anytime.

£399/month
+ £399 one-time setup
Includes 5 compliance packs per month
Document register setup & ongoing maintenance
Expiry tracking & automated renewal reminders
Secure storage with version history
Audit-ready compliance pack compilation (up to 5/month)
Multi-site tracking across all your projects
Most contractors with 3-5 active sites never exceed the 5-pack allowance

What You'll Actually Pay

Small Contractor

3 packs/month

£399
per month

3 sites, requesting packs for tenders as needed

No overages

Medium Contractor

7 packs/month

£489
per month

5-7 sites, regular audits & tender activity

£399 + (2 × £45)

Large Contractor

15 packs/month

£849
per month

12-15 sites, high tender volume or frequent client requests

£399 + (10 × £45)

Compare the Alternative

Manual Document Management:
  • ✗5-8 hours/month chasing renewals
  • ✗Missing expiry dates = failed audits
  • ✗Lost tender opportunities (documents not ready)
  • ✗Compliance breaches & potential fines
With ContractorVault:
  • ✓Automated tracking & reminders
  • ✓Compliance packs ready in minutes
  • ✓Audit-ready records maintained
  • ✓Risk reduced, time reclaimed

Need more than 5 compliance packs in a month?

£45 per additional pack

You only pay for what you use. No surprises.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
heritage impact assessments
conservation area compliance records
environmental management plans
training certificates

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Kenilworth and Surrounding Areas

Contractors operating across Kenilworth and conservation-sensitive development areas near Kenilworth Castle often need consistent document tracking when working on heritage projects and new housing allocations.

Local Building Regulations

Warwick District planning policies. Extensive conservation area around historic town centre and Kenilworth Castle (English Heritage). Green belt constraints.

Building Control Authority: Warwick District Council Building Control

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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Kenilworth

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.