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ContractorVault – Construction document control and tracking

Construction Compliance Document Control & Tracking in Newmarket

We help construction contractors working in and around Newmarket stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Newmarket Contractors

Construction contractors in Newmarket face these document management pain points:

Main contractors reject insurance certificates because the PDF doesn't meet their formatting standards, even though the coverage, limits, and expiry dates are correct.
CHAS membership renews annually, but without tracking the exact date, accreditation can expire mid-contract and block access to main contractor frameworks.
Main contractors delay payments claiming they're missing your insurance certificate, but without submission records, proving you sent it becomes a dispute.
Tender deadlines arrive quickly, and assembling compliance packs from scattered insurance certificates, accreditations, and training records causes last-minute stress.
Training certificates for operatives expire at different times throughout the year, making it difficult to track which renewals are coming up without a centralised system.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Simple, Transparent Pricing

No contracts. No hidden fees. Cancel anytime.

£399/month
+ £399 one-time setup
Includes 5 compliance packs per month
Document register setup & ongoing maintenance
Expiry tracking & automated renewal reminders
Secure storage with version history
Audit-ready compliance pack compilation (up to 5/month)
Multi-site tracking across all your projects
Most contractors with 3-5 active sites never exceed the 5-pack allowance

What You'll Actually Pay

Small Contractor

3 packs/month

£399
per month

3 sites, requesting packs for tenders as needed

No overages

Medium Contractor

7 packs/month

£489
per month

5-7 sites, regular audits & tender activity

£399 + (2 × £45)

Large Contractor

15 packs/month

£849
per month

12-15 sites, high tender volume or frequent client requests

£399 + (10 × £45)

Compare the Alternative

Manual Document Management:
  • ✗5-8 hours/month chasing renewals
  • ✗Missing expiry dates = failed audits
  • ✗Lost tender opportunities (documents not ready)
  • ✗Compliance breaches & potential fines
With ContractorVault:
  • ✓Automated tracking & reminders
  • ✓Compliance packs ready in minutes
  • ✓Audit-ready records maintained
  • ✓Risk reduced, time reclaimed

Need more than 5 compliance packs in a month?

£45 per additional pack

You only pay for what you use. No surprises.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
CDM pre-construction information packs
welfare facility inspection records
traffic management plans
training records

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Newmarket and Surrounding Areas

Contractors operating across Newmarket and commercial developments in the Suffolk/Cambridge corridor often need a single source of truth for compliance documentation when managing horse racing industry buffer zones and conservation area constraints.

Local Building Regulations

West Suffolk planning policies. Newmarket conservation area. Horse racing industry buffer zones may restrict some development.

Building Control Authority: West Suffolk Council Building Control

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View All Service Areas

We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Newmarket

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.